When it comes to your document imaging technologies, which may be costing your employees time and your business money, you can’t wait around for the problem to magically fix itself.

Now, to the “glass half empty” crowd, outsourcing has negative connotations that translate to inferior quality work, but for those “glass half full” folks, it can result in increased efficiency inside your company. After splitting that difference, though, the question of why you should engage with an MPS provider still remains.

While there are many benefits to managed print services, here’s a trio of compelling reasons to get you thinking…

1) Because your print environment is unmanaged: Even if you have somebody overseeing hardware and software, how much does this person truly know about the ins and outs of document imaging? How much data does he or she have access to, and is that data studied on a continuous basis? And that’s not taking the supplies portion into account, including replacing toner/ink and being responsible for storing them. An MPS provider has the expertise, the support organization and the understanding that every business has unique document imaging needs.

2) Because your employees want better tools: Managed print services begins with printers and MFPs, there’s no denying that. Once the document imaging ecosystem has been optimized, though, the focus can then be divided between continuous device analysis and bringing user concerns into play. An MPS provider comprehends this and has what you need to effectively change print behavior, enable security measures and implement software to streamline workflows and potentially automate business processes.

3) Because your business will save money: It’s all about the bottom line, but can you even determine what your total spend is on printing? Are employees outputting files on a nearby printer that carries a high cost per page instead of sending the job to an MFP that has a much lower cost per page but requires walking an extra 10 seconds? Are users allowed to print in color whenever they want to? What about enforcing duplexing? These are just simple cases in point, but the overarching message of all of them is powerful. An MPS provider will walk with you down the path of lowering total cost of ownership for your document imaging technologies.

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